Actually, The Customer Isn’t Always Right

“The customer is always right” is a kernel of received wisdom that has stood the test of time—and will likely remain with us for many years to come. Of course, customer service is essential to the success and viability of any service-oriented enterprise, and no manager who fails to prioritize this dimension of day-to-day business can expect to keep h/er job for long.

Nonetheless, the world is full of imperfect people. Everyone makes mistakes. Some individuals are prone to losing their tempers for no good reason, have irritating habits, or place unrealistic demands on others. The odds are good that, sooner or later, you will do business with a customer who answers to one or more of these descriptions.

In other words, the tired old maxim that presupposes the correctness of the customer isn’t true. On the contrary, customers are frequently wrong.

The expertise gap.

You or your staff likely know more about the products you offer and their best uses than many of your customers do. You may occasionally have superior knowledge about what is in a customer’s best interest. If this is the case, try to be forthright.

Many customers are understandably suspicious of the motives and intentions of salespeople—Is he on commission? Will she try to peddle something I neither want nor need?

By encouraging honesty and integrity throughout your enterprise, you will garner a reputation that reflects those values, and in turn, earn the trust of current and prospective customers. You want them to feel comfortable and confident that you plan to help them, rather than exploit information asymmetries to your own advantage. Obviously, a customer who expects a good-faith transaction will be more receptive to your insights than an apprehensive one who fears a hustle.

Give your employees the benefit of the doubt.

No one is entitled to spew abusive language or direct any other form of harassment toward your staff. If a dispute arises between an employee and a customer, you should give the customer’s concerns a fair hearing, but offer your employee the benefit of the doubt.

By giving your employees the support they need to do their jobs well, you’re likely to end up with more satisfied customers too. Workers who believe that their employer will have their back in a dispute will tend to find their work more gratifying, enjoy higher morale, and offer customers an exemplary standard of service.

Of course, this doesn’t imply that you should embrace the equally extreme position “The employee is always right”. But competent, hard-working staff certainly deserve your support in the face of unreasonable customers.

Don’t reward bad behaviour.

If you dedicate yourself to the maxim “The customer is always right”, you’ll naturally be inclined to tolerate a cantankerous customer’s misbehaviour—and by tolerating it, you’ll only encourage more of the same. Don’t give in to the person who yells the loudest or raises the biggest stink; at the end of the day, this policy will do more harm to your business than good. Do you really want your other customers to perceive that the most annoying shoppers are also the ones most likely to get what they want?

Occasionally, you may have to ask a combative individual to leave the premises, so that you can concentrate on helping those who treat you with civility and respect. Bad customers are also bad for business: they distract your employees from more important tasks, and can create an unpleasant experience for everyone.

How To Attract the Clients You Want

Your customers are your company's lifeblood. Without them your business will go belly up. Just because you've got some loyal customers doesn't mean you can rest on your laurels and coast through your next bottom line review. You should always be on the lookout for ways to expand your customer or client base. Here's how to attract the clients you want:

Make customer service priority number one.

The goal is to make it easy for a client to do business with you. That is accomplished with a strident focus on customer service. You don't have to send out "thank you gift baskets" after ever order, but make sure every client has a dedicated representative from your company that they can reach out to. Solve problems fast and listen to what that client wants. By providing this kind of top-notch customer service your clients will have no problem recommending your company to their associates.

Focus on information.

To attract clients you need to provide them with valuable information, not a hard sales pitch. You already know what your current clients appreciate in terms of the services your company provides. Let that be the focus of your marketing. You're trying to build up trust and that can only happen when you can demonstrate that you are focused on a potential client's best interests. 

Put technology to work for you.

With all the communication technology at our disposal, there is no excuse for not staying in contact with a client. You can use SaaS services such as ZenDesk or salesforce.com to keep track of complaints and issues. Make the investment to setup a CRM system and it could go a long towards securing that client's business.

Encourage referrals.

Asking for referrals should be a part of your daily business plan. It might help to have incentives not only for your employees but for your current clients as well. A referral means you'll be getting the same kind of client you're already working with. No one is going to send you a "bad client."

Keep your staff motivated.

After all your hard work of attracting new clients, you don't want to lose them if your staff drops the ball. Make sure everyone is on the same page so that you're presenting a unified front to any prospective client. A happy staff means happy clients and that's going to be less stress for you all around.

Great interview questions to ask when hiring your first employees

 

Starting your own business is exciting and also challenging… but you’re finally making your dreams come true of becoming your own boss.

You’ve worked out and tested your business plan. You have investors lined up and you’re ready to go. All you need now is the right staff.

There is always going to be a huge learning curve associated with any type of startup. Ideally, you shouldn’t weather that storm all alone. You should find capable workers who can support your plan. Part of the hiring process will involve interviewing your prospective employees. The following questions could become a good guide for the interview.

How are you with customer service?

The correct answer should be, “Awesome!” But don’t take their word for it. Run a few scenarios by them to see how they would handle a particular situation related to your business. Role playing is an effective way of seeing how this employee might handle a spontaneous situation especially one involving an irate customer.

Describe what it means to be adaptable. 

There’s no escaping that with a startup you’re going to have some days of genuine chaos. How will your new hire handle the pressure? Can they think on their feet? Will they need constant supervision? Ask them to discuss a previous work experience when the unexpected happened and how they adapted to that situation.

What was the last project you worked through successfully?

Hopefully, the candidate you’re interviewing will have had some experience relating to your business. They should be able to talk about a previous work project they either initiated or were put in charge of. What did they learn from that experience? What mistakes did they make?

How would you rate your drive to succeed?

It’s easy to find workers who punch in, do their tasks and punch out. They get the job done but don’t go that extra mile. If you’re excited about starting your business then you want someone who is going to share your enthusiasm.

How do you resolve employee conflicts?

Hiring a staff means you’re hiring multiple personalities. In the best case scenario everyone will work in harmony but we all know that is a lofty goal to achieve. Even if the person you’re interviewing is just for a staff position you still want to get a sense of how they’ll get along with the rest of your team. Communicate your goals and then see if they “get it.”

One of the best indicators of a good employee is through their references. Ask the references similar questions about the candidate. Look for consistencies in the responses. If there is any inconsistency, find out why.

Providing great customer service

Everyone knows that loyal customers are profitable customers.  They purchase more frequently, buy a broader range of products and talk about your company to others as much as possible. It’s important that you take care of them as the more you do and show how much you appreciate their business, the more your clients will keep coming back.  As a company, providing great customer service should be a priority at all times. Here are some tips that will help you provide the best customer service you can. 

Fast service, faster communications.

Remember to communicate everything to your client quickly.  Reply to your clients’ communications as quickly as you can, as not acknowledging an email or voice mail is merely going to create more frustration.  Always be considerate of their needs by acknowledging their request or communications. You may not be able to complete a task or a request immediately, however you can always let them know that you received their message and provide a new schedule. Manage your client expectations by communicating your customer service communications policy i.e. when they should expect a response from you.

Keep clients updated.

Always let your clients know where you are in a project or in a product repair. Not knowing where they stand or what the status of a project is not a great feeling to have.  Make regular reports to your customers and let them be aware of how things are progressing. Are you facing any issues or challenges? Or is everything on track? Even if you’re experiencing any trouble, do not hesitate to let them know immediately and propose a solution to solve the problem. It shows that you’re keeping them in the loop and that you have things under control. Communicating any issues right away helps your client plan for contingencies.

Fix your mistakes.

If you did something that didn’t end up working, you should repair it as soon as possible. An easy way to lose a client forever is not admitting that you are at fault and not fixing your own mistakes. When you don’t take responsibility for your own faults, it is a quick way of getting a bad reputation.  

Go beyond the call of duty.

There is a maxim that you should always over-deliver and under-promise.  Not only will this result in a happy client, you will always be in top of mind as someone who can get things done.  Surprise your customers in not only delivering it ahead of time but providing an extra discount! Offer value – replace their product while it’s being fixed or pay for the shipping to pick up their broken item from their home.  You are not limited in how you can provide great value as long as you make it easy for the customer to do business with you.

Listen. Listen. Listen.

In all communications, the most important part of it is listening. If you’re not listening to what the client is saying, you are setting the stage for future frustrations. When a client is being very vague, don’t be afraid to ask them to clarify. Try to read between the lines - by understanding what they are really saying, you can offer suggestions on the best way to go about fulfilling those needs.

Remember that providing great customer service is knowing  how you would want to be treated if you’re faced with the same situation.  No matter what kind of business you have, if it is customer based then maintaining quality customer service is the key to a success and profitability.  

The Benefits of CRM Software

Having customer relationship management (CRM) software offers you a lot of advantages in running your business. As a small business, you need to take advantage of every tool that will help you deliver great service to your customers and using a CRM can provide that. Choose your CRM software wisely, however with the right choice, you will be able to jumpstart your business’s ability to maintain long term relationships and eventually drive sales. Some of the benefits of having a CRM are:


1. Creating a customer database: A CRM will allow you to create an in-depth database of your customer. You will be able to track everything from their purchasing habits to their personal interests. It will allow you to predict when the customer is ready to buy and being able to personalize any contact with them.


2. Automating marketing tasks: You can automate many of your marketing tasks such as reminders, documentation or email newsletters, saving you time and effort. It also allows you to keep all your marketing communication templates in a central place and use them to send to clients during any transaction. And finally, you can keep track of your marketing campaigns, evaluating their effectiveness and also measuring long term customer value.


3. Make strategic decisions quickly: You will be able to access data and make strategic decisions without wasting time. CRMs allow you to build dashboards that give you a snapshot of where your business is at any point of time.


4. Strengthen your customer relationships: A CRM allows you to communicate with your customer at all times, choosing the right message to send at the right time. By improving your customer communications, you strengthen your relationship with them and increase customer retention. A big advantage for CRMs is the ability to create personalized communications with thousands of your customers more efficiently.


5. Customer service operations are more efficient: Your customer service functions will improve as you can provide better service. You will also be able to keep track of any customer service issues and follow-up without losing track of where you are. With a CRM, sales, marketing and customer service can now be integrated as each department would be able to obtain a deeper picture on a client, thereby targeting and servicing a client according to their needs.


A CRM allows you to keep track of your customer data throughout the entire purchasing lifecycle. This gives you a great snapshot of what is happening in your company in real-time, helping you make the best strategic decisions quickly and profitably.

5 Ways Small Business Can Use Social Media

Social media is hard to avoid these days – everyone seems to have at least one account on a social media website. So when marketing your company – whether big or small – you have to go where the people are. You may think that only big name companies can be successful on websites like Facebook or Twitter, but social media is the ideal platform for small businesses running marketing campaigns on tight budgets. Here are 5 ways small businesses can use social media successfully to market their companies.

Customer Service:

Social media is all about connecting, engaging and interacting with customers and it puts customer service on a whole other level. Facebook and Twitter gives users the ability to post or tweet comments or questions directly to you, which allows for a more informal and real-time approach to helping customers. Asking for customer feedback, suggestions or comments will help to start the conversation flowing if you’re finding interaction to be one-sided. And, it’s important to respond to ALL customers, whether positive or negative. Keep the communication honest and open and your customers will appreciate the effort.

Networking:

For small businesses, networking is a great way to generate leads and find prospective customers. Social media sites liked LinkedIn make it easy for small businesses to network professionally from the comfort of their computers. Connections are made first through people you already know but from there you can find mutual connections, follow companies, join discussions, and take part in Q&As. All of this gives you a continuously expanding professional network at the tip of your fingers.

Advertising:

For small businesses that are wary of the enormous costs associated with traditional media like print, radio and television, social media gives you an inexpensive and measurable alternative. And again, because everyone is already using social media, it’s become the best place to advertise. The Facebook and LinkedIn advertising platforms are web based, easy to use, and cost effective. Your budget is up to you, you can start, stop and modify your ads at any time, and you only pay when someone clicks. On top of that, you can easily measure the results of your campaigns through metrics that allow you to analyze impressions, clicks, click through rates and spend while your campaign is running.

Inbound Links:

If you’re thinking about using social media for your business, chances are you’ve got a website already. Inbound links are links from external sites that bring traffic to your website. The more your website is linked on outside sources, the more traffic or referrals you’ll get. Plus, inbound links help increase your ranking in major search engines if the inbound links are relevant and of good quality. So posting information to your blog which links to your website, then posting to Facebook and LinkedIn, and tweeting it on Twitter can create direct clicks, shares, or re-tweets – all of which contributes to inbound traffic to your website.

Branding:

Get your name out there! I’ve said it twice and I’ll say it again – go where the people are. You might find social media intimidating (“what if no one ’Likes’ us?”) but it’s all about interacting and building relationships, no matter how many people are watching. Don’t expect major results over night and don’t try to compete with the big guys, but stay active online by posting relevant, interesting and fun information on a regular basis and eventually you will have built your own community within the larger social media framework.

Since social media is still relatively new to most people and seems to be constantly changing, it’s a good idea to keep on top of the latest trends and to pay attention to what other businesses are doing. Regular research helps to keep your business in the know when current social media platforms make significant changes or when new platforms are released. A good way to stay on top of the trends is to subscribe to RSS feeds from reliable tech news sources such as Mashable or Social Media Examiner. Tech blogs and Twitter trending topics can also give you an idea of the latest in social media development.

When it comes to social media the key is to watch what other people are doing, stay on top of what’s current and, most importantly, have fun with it!

Happiness is the Key to a Successful Business

More than 40 years ago, a classic episode of The Flintstones featured a segment that was ahead of its time. Fred's wife, Wilma, stars on a television program and sings the Rockenspiel jingle. Those who remember this episode will recall that the song instructs wives to make their hubby happy.
 

     Even the creators of those stone-age characters realized that happiness is crucial to business growth. Entrepreneurs across the business spectrum share common goals in their desire to secure their profitable share of the market. That which divides business leaders in their quest is the method of how to constantly reach those goals. Believe it or not, some of the greatest business success stories have discovered that happiness is the key factor to continued growth.
 

     Of course, one might argue that happiness is an intangible factor that cannot be measured.  The truth, though, is that happiness can be measured. More than 30 years ago, a consultant named Fred Reichheld created a measuring system called the Net Promoter Score (NPS). The method is quite simple. After completing a sale or service, the customer is asked to rate the likelihood of their recommending the company to a friend or colleague. Low scores (detractors) are subtracted from the high scores (promoters) and passives (mid-range scores) are left out of the equation. The result is the Net Promoter Score.
 

     According to Mr. Reichheld's studies, world class companies scored an NPS of 20 – 50. Some score much higher. The more aggressive companies measure their NPS daily and analyze results to look for patterns of what makes their customers happy. By repeating those patterns, they can keep customer happiness high and continue their success. Conversely, they can also track the issues that bother customers and try to eliminate those unhappiness factors.
 

     Remember, a happy customer is a loyal customer, and a loyal customer is repeat business and recommendations.
 

Incorporate in Canada with CorporationCentre.ca
Click. You're incorporated ®
 

Negative Reviews about your Business are Positive

It may sound illogical and absurd but analysts and businesses alike have found that inviting negative criticism can be used to your advantage.

While negative criticism of a service or product is hardly a novel concept, providing a forum for, and encouraging, this type of feedback has only recently come into vogue. Online businesses, which have highly accessible conduits of information, have learned that negative reviews by customers need not be damaging. In most instances, the customer has a legitimate concern. Listening and responding to the customer may be in the best interest of the business. For example, a customer who has used a product may be able to suggest a subtle improvement that will seriously enhance the product. If several customers make the same or similar suggestion, the prudent business owner may be wise to employ this suggestion. Similarly, the average consumer is aware that opinions are as different as people. However, being able to express that opinion, and knowing that it is being listened to, is extremely important.

While many websites print customer reviews, the savvy buyer knows that only glowing reviews of a product or service are hardly unlikely. Studies have shown that less than 25 per cent of only shoppers will not consider shopping on a site that contains some negative reviews. On the other hand, similar studies have shown that customers are most likely to shift their loyalty to sites that have responded to complaints or criticism, offering either compensation or replacement. The finest product has no value without purchasing customers. Listening and responding to customers is an ideal way to secure their loyalty. Another study recently concluded that customers want to know if a product has any weaknesses. It helps set realistic expectations of a product. In an imperfect world, we all learn to cope with reality. Online shopping is a major part of our world and business owners should not forget that real people are shopping in their virtual stores.

Incorporate in Canada with CorporationCentre.ca
Click. You're incorporated ®

The Value of Customer Service

At the end of the day, your product may be outstanding and you may provide terrific value, but, let's face it, times are tough for small businesses. People are spending less today. Many businesses have limited funds available to maintain or increase sales. What, then, is a business to do? The answer lies with your most important resource: your customers.

It all boils down to customer satisfaction and customer loyalty. Maintaining your customer base is vital. Therefore, it's important to know what the customer is thinking. Businesses have to establish methods to listen to their customers and, no less important, to respond. Customer feedback should be viewed as a gift to your business.

Far too many businesses have become unreachable, preferring to communicate with their customers via text messages or e-mails. They have forgotten the importance of the personal touch. When was the last time you initiated telephone contact with a long standing customer to see why they have reduced their orders? One telephone call may be a terrific investment. You may discover that the customer has new needs or has been upset by a small matter that you were unaware of. Informal surveys can provide a wealth of information to help strengthen your business.

Business owners should not fear confrontation with the "disgruntled customer" as opening a Pandora's Box. Studies have shown that most disgruntled customers will not voice their opinion but will simply take their business elsewhere. Only 4% of disgruntled customers have mere complaints. Most have legitimate issues. The same studies have concluded that a 5% increase in customer loyalty can have a direct positive long term increase on a company's bottom line by anywhere from 25% - 125%.

The business owner who invests time in customer service is making a wise investment in these difficult financial times.

Incorporate in Canada with CorporationCentre.ca
Click. You're incorporated ®